Your documentsFive documents, five different jobs
nobody is born knowing this
They are easy to mix up. Here is what each one is for, who reads it and where it lives.
My site is run from your country, it is a business site, and I run it myself.
Side by side
PublicPrivacy policy
Who it is forYour visitors and customers
Where it livesPublic, on your site
Who keeps itYou, checked by Cookie Rocks
What it is forSays what you do with their data, and what their rights are
PublicCookie policy
Who it is forYour visitors
Where it livesPublic, on your site
Who keeps itCookie Rocks writes it
What it is forLists the cookies of your site and what each one does
InternalRecord of processing
Who it is forThe authority, if it asks
Where it livesInternal, not published
Who keeps itYou
What it is forLists everything you do with personal data, staff and suppliers included, where the law asks for one
Kept on your siteProof of consent
Who it is forYou, if someone asks you to prove a choice
Where it livesIn your WordPress database, not published
Who keeps itYou, through Cookie Rocks Pro
What it is forShows what each visitor chose, and when
InternalProcessor agreement
Who it is forYou and each provider who handles data for you
Where it livesInternal, not published
Who keeps itYou and your provider
What it is forSets out what your web agency, host or mail tool may do with the data
Your privacy policy is not your record of processing. One is public and speaks to your visitors. The other is internal, and it also covers your staff and your suppliers.
Which country asks for what
Each row leads to the rules of that country.
| Country | Record of processing | Who it concerns |
|---|---|---|
| No rule found | ||
| No rule found | Alabama law requires no record of data uses, no risk assessment and no log of consumer requests. | |
| Required | Any business or provider, unless it has fewer than 250 staff and its use of data is occasional, low risk and without sensitive or criminal offence data. | |
| Required | Every business or provider that uses personal data. | |
| Required | Any business or provider, unless it has fewer than 50 staff and its use of data is occasional, low risk and without sensitive or criminal offence data. | |
| No rule found | ||
| No rule found | ||
| Required | Any private business whose database goes beyond purely personal use. | |
| No rule found | ||
| No rule found | ||
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| Required | Anyone who runs an information system holding personal data, with listed exceptions such as state secrets. | |
| No rule found | ||
| In some cases | A business must keep a register of each use of data that must be notified to the authority. Check the exemptions for notification. | |
| Required | Every business must keep records of the personal data it handles for at least five years, once this part of the law takes effect. | |
| Required | Every business and provider that uses personal data. The text sets no size threshold. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| No rule found | No law applies today. When the 2021 Act starts, every business and provider will have to keep this record. | |
| In some cases | Businesses that record their uses of data internally instead of declaring them, or that are exempted through a data protection officer. | |
| No rule found | No record of data uses is required. The business must adopt suitable measures and policies, and name a privacy officer. | |
| No rule found | ||
| Required | Any business or provider, unless it has fewer than 250 staff and its use of data is occasional, not high risk and without sensitive or criminal offence data. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| Required | Every business that uses personal data, and every provider working for it, whatever its size. Small Brazilian businesses may use a simplified form, unless their use of data is high risk or their revenue is above the legal limit. | |
| No rule found | ||
| In some cases | There is no general register. Every business must have data protection policies and practices, and must carry out a risk assessment before relying on consent by notice or similar rules. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| No rule found | ||
| In some cases | Only large data users: more than 200 employees, public bodies and some health or legal data holders. | |
| No rule found | ||
| No rule found | ||
| Required | Every business or provider that uses personal data. | |
| Something similar | No record of data uses is required. Every business keeps a record of all security breaches of personal information, and writes down why it collects data. | |
| No rule found | No record of data uses is required. The business must have privacy policies and practices, and give written information about them on request. | |
| No rule found | No record of data uses is required. The business must have privacy policies and practices, and give information about them on request. | |
| Something similar | No record of data uses is required. Every business keeps a record of all security breaches of personal information, and writes down why it collects data. | |
| Something similar | No record of data uses is required. Every business keeps a record of all security breaches of personal information, and writes down why it collects data. | |
| Something similar | No record of data uses is required. Every business keeps a record of all security breaches of personal information, and writes down why it collects data. | |
| Something similar | No record of data uses is required. Every business keeps a record of all security breaches of personal information, and writes down why it collects data. | |
| Something similar | No record of data uses is required. Every business keeps a record of all security breaches of personal information, and writes down why it collects data. | |
| Something similar | No record of data uses is required. Every business keeps a register of privacy incidents, and does a privacy impact assessment for each information system project using personal information and before sending data outside Quebec. | |
| No rule found | ||
| Required | Every business that uses personal data. | |
| In some cases | Only businesses exempted from the declaration through a data protection officer. | |
| In some cases | From 1 December 2026, only a business that chooses to adopt a compliance programme must describe its uses of data. The law does not require this from other businesses. | |
| In some cases | A business must assess and record its use of data before sharing data with a provider, sending it abroad, publishing it, using sensitive data or taking automated decisions. A site with outside analytics or advertising tools is usually concerned. | |
| Required | Every business that uses personal data, and every provider working for it. The detail expected depends on the size of the business and the risk. | |
| Something similar | No record of data uses is required. Above the law's thresholds, a business keeps a log of consumer requests for 24 months and a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling. | |
| No rule found | ||
| Something similar | No record of data uses is required. Above the law's thresholds, a business needs a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling. | |
| Required | Every business responsible for a database. Databases run to distribute, share or sell data must also be registered with the authority. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| Required | Every person or business that holds a personal data file or database. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| In some cases | Only businesses that appoint a data protection correspondent, which spares them the declaration. | |
| Something similar | No record of data uses is required. A business with data on 100,000 consumers or more (50,000 from 1 January 2027) needs a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling. | |
| Required | Any business or provider; small businesses and start-ups only if the use of data is regular, risky, sensitive or about criminal offences. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| In some cases | Only journalists who want to skip the declaration, through a press data protection officer. | |
| No rule found | ||
| Required | Every business must report its databases to the national register. A business with 100 or more workers must also keep an internal record, as must a smaller one with risky or regular use of data. | |
| Required | Every business or provider that uses personal data. | |
| Required | Every business and provider that uses personal data, under the rules of the State Cybersecurity Agency. | |
| No rule found | ||
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| No rule found | ||
| Required | Every business or provider that uses personal data. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| Required | Any business or provider, unless it has fewer than 250 staff and its use of data is occasional, low risk and without sensitive or criminal offence data. | |
| No rule found | ||
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| Something similar | No record of data uses is required. Only a business with over USD 1 billion in yearly revenue, under the law's further conditions, needs a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| Required | Most businesses must keep records of their uses of data, as in mainland France. The exemption below 250 staff rarely applies to a site, because it does not cover regular uses. | |
| Required | Any business or provider; with fewer than 10 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| Required | Every business and provider, with no size limit. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| No rule found | ||
| Required | Any business or provider, unless it has fewer than 250 staff and its use of data is occasional, low risk and without sensitive or criminal offence data. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| In some cases | A private business notifies the Danish data protection authority before using data, with exceptions such as ordinary staff data; sensitive data needs its permission. | |
| No rule found | ||
| No rule found | ||
| In some cases | Only businesses that appoint a data protection correspondent. | |
| No rule found | ||
| In some cases | There is no general register. A business that refuses a request to see or correct personal data must write down the reasons in a log book. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| In some cases | There is no general register. From 13 May 2027, every business must keep data and logs of its use of data for at least one year. Large businesses named by the government also need a yearly impact assessment and audit. | |
| Something similar | No record of data uses is required. Above the law's thresholds, a business needs a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling. | |
| Required | Every business must record all its uses of personal data, with no size threshold. Providers working for a business have the same duty. | |
| No rule found | Iowa law requires no record of data uses, no risk assessment and no log of consumer requests. | |
| No rule found | ||
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| Required | Any business or provider, unless it has fewer than 250 staff and its use of data is occasional, low risk and without sensitive or criminal offence data. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| Required | Every business that uses personal data, unless a ministerial order exempts it. | |
| In some cases | There is no general register. A business must keep a record each time it gives personal data to a third party or receives it from one, but not when it gives data to a provider working for it. | |
| Required | Any business or provider, unless it has fewer than 250 staff and its use of data is occasional, low risk and without sensitive or criminal offence data. | |
| In some cases | A business that shares data with a recipient must keep records of that data, the purpose and the person's consent. The data protection council can also set a public register. | |
| Required | Every business must approve a list of the personal data it needs and log certain actions on it. Large businesses must also notify the authority before they start. | |
| Something similar | No record of data uses is required. Above the law's thresholds, a business needs a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling. | |
| No rule found | ||
| In some cases | A business must keep a written record of its data breaches and of the steps it took to send data abroad. Local businesses of lesser importance have a two-year delay. | |
| Required | Any business or provider, unless it has fewer than 250 staff and its use of data is occasional, low risk and without sensitive or criminal offence data. | |
| In some cases | Only providers licensed by CITRA, whatever their size. A site without a licence is outside the regulation. | |
| Required | Every business that holds personal records must keep a log of its operations on them. An impact assessment is also needed in some cases, for example sensitive data on more than 1,000 people. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| In some cases | A business must declare its use of data to the Ministry of Economy and Trade. Some uses are exempt, for example customer data or uses based on prior consent. | |
| No rule found | ||
| No rule found | ||
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| No rule found | No record of data uses is required. From 1 January 2027, a business above the law's thresholds needs a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| In some cases | A business must notify the Office for Personal Data Protection of its use of data, or get its authorisation, unless exempt. An exempt business must still give the same basic details to anyone who asks. | |
| Required | Every business that uses personal data. | |
| Required | Every business or provider that uses personal data. | |
| Required | Every business covered by the law must keep a record of applications, notices, requests and other information on the personal data it handles. | |
| No rule found | ||
| No rule found | ||
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| No rule found | ||
| Something similar | No record of data uses is required. Above the law's thresholds, a business needs a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling, with one for each algorithm used. | |
| No rule found | ||
| Required | Every business or provider that uses personal data. | |
| Required | Every private business that uses personal data. | |
| No rule found | ||
| Something similar | No record of data uses is required. Above the law's thresholds, a business keeps written privacy policies, an inventory of its data and a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling. | |
| Required | Any business or provider, unless it has fewer than 250 staff and its use of data is occasional, low risk and without sensitive or criminal offence data. | |
| Required | Any business or provider, unless it has fewer than 50 staff and its use of data is occasional, low risk and without sensitive or criminal offence data. | |
| In some cases | There is no general register in the English text read. A business must keep a record of what it did after a data breach. | |
| Something similar | No record of data uses is required. Above the law's thresholds, a business needs a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling. | |
| Required | Anyone who sets up a collection of personal data; from 19 March 2027, any business or provider, unless it has fewer than 250 staff and its use of data is occasional, low risk and without sensitive or criminal offence data. | |
| No rule found | ||
| No rule found | ||
| No rule found | ||
| No rule found | ||
| No rule found | ||
| Something similar | No record of data uses is required. A business that is not a small business under the federal definition needs a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| Required | Most businesses must keep records of their uses of data, as in mainland France. The exemption below 250 staff rarely applies to a site, because it does not cover regular uses. | |
| Something similar | No record of data uses is required. Above the law's thresholds, a business needs a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling. | |
| Something similar | No record of data uses is required. Above the law's thresholds, a business needs a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling. | |
| No rule found | ||
| Required | Every holder of a personal data file, public or private. | |
| Required | Every business or provider, with no size threshold; the semi-annual report that joins this record comes from the data protection officer of those that have one. | |
| Required | Any business or provider, unless it has fewer than 50 staff and its use of data is occasional, low risk and without sensitive or criminal offence data. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| No rule found | No record of data uses is required. From 1 January 2027, a business above the law's thresholds needs a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling. | |
| Required | Every business and every provider working for it must create a record of its uses of personal data. | |
| Something similar | No record of data uses is required. Above the law's thresholds, a business needs a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling. | |
| No rule found | ||
| No rule found | ||
| No rule found | ||
| In some cases | A business whose databases are transferred to third parties. | |
| No rule found | ||
| No rule found | ||
| Required | Every business that creates a personal database, except for purely personal or family use. | |
| Required | Every person or business involved in the use of personal data must keep records that describe its data systems, with no size threshold. Registration with the authority is a separate duty. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| No rule found | ||
| In some cases | The law sets no register of uses. Every business must have internal systems to manage personal data and must run audits, and the official guidance says these should be documented. | |
| Required | Every business or provider that uses personal data. | |
| Something similar | No record of data uses is required. Above the law's thresholds, a business needs a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| Required | Every company that uses personal data, with no size limit. | |
| Required | Every business or provider that uses personal data. | |
| No rule found | ||
| No rule found | ||
| Required | Any business or provider, unless it has fewer than 250 staff and its use of data is occasional, low risk and without sensitive or criminal offence data. | |
| Required | Every business must keep a record of its uses of data for as long as the data is used and for five years after that. | |
| No rule found | ||
| Required | Any business or provider, unless it has fewer than 250 staff and its use of data is occasional, not high risk and without sensitive or criminal offence data. | |
| Required | Every business or provider that uses personal data. | |
| No rule found | ||
| In some cases | There is no general register. Every business must have data protection policies and practices. A business that relies on legitimate interests or consent by notice must first carry out a written risk assessment. | |
| No rule found | ||
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| No rule found | ||
| Required | Every business, whatever its size. | |
| In some cases | There is no general register for private businesses. Every business must have an internal security plan and access logs, and a business that uses pseudonymised data must keep records of that use. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| Required | Every business must have a data protection programme with catalogued records showing how it follows the law. The law is not yet in operation for sites. | |
| No rule found | ||
| Required | Any business or provider; with fewer than 250 staff, only uses of data that are regular, risky, sensitive or about criminal offences must be recorded. | |
| In some cases | A business or provider with at least 250 staff, or a smaller one or an individual that uses sensitive data on a large scale or carries out high-risk profiling. | |
| Required | Every business and every provider working for it must keep a dedicated record, with no size threshold in the text read. | |
| In some cases | There is no general register. A business must take security measures, which may include use records, and must record the facts of a data incident. | |
| Something similar | No record of data uses is required. A business must be able to show proof of consent and follow the list of personal data approved by the authority. | |
| No rule found | ||
| Something similar | No record of data uses is required. A business that is not a small business under the federal definition needs a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling. | |
| Required | Every business must keep records of its use of data. Small businesses and non-profits are exempt from most of the content, unless the use is regular, risky or involves sensitive data. Providers keep their own records. | |
| No rule found | ||
| In some cases | Only businesses that appoint a data protection correspondent. | |
| No rule found | ||
| No rule found | ||
| No rule found | ||
| In some cases | Every business that must join the VERBIS registry, including all businesses based abroad; a business in Turkey is exempt below 50 staff and TRY 100 million balance sheet, or below 10 staff and TRY 10 million if sensitive data is its main activity. | |
| Required | Every business must approve a list of the personal data it needs for its tasks. | |
| No rule found | ||
| In some cases | A business whose use of data carries a particular risk, such as sensitive data. | |
| Required | Every business and every provider working for it must keep a record of the personal data it handles. The law sets no size threshold. | |
| Required | Any business or provider, unless it has fewer than 250 staff and its use of data is occasional, low risk and without sensitive or criminal offence data. | |
| Something similar | No record of data uses is required. Above the law's thresholds, a business keeps a log of consumer requests for 24 months, and a written risk assessment if it sells or shares data or uses sensitive data. | |
| No rule found | These states have no general privacy law, so no record of data uses or risk assessment applies. | |
| Required | Every business with a database, including a business abroad that targets people in Uruguay. Every business and provider must also document its measures. | |
| In some cases | A business must register personal data bases that must stay in Uzbekistan, and must name a person in charge who follows the model procedure. Some bases are exempt. | |
| In some cases | Only the Governorate of Vatican City State and its providers; an ordinary site is not covered. | |
| No rule found | No record of data uses is required. From 1 January 2028, a business above the law's thresholds needs a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling. | |
| In some cases | Every business must prepare a data impact file. Micro businesses are exempt and small businesses may wait until 2031, but not if they sell data services, use sensitive data, or hold data on 100,000 people or more. | |
| Something similar | No record of data uses is required. Above the law's thresholds, a business needs a written risk assessment for targeted advertising, selling data, sensitive data or risky profiling. | |
| No rule found | ||
| Required | Every business or provider that uses personal data. | |
| No rule found |
By big law
By kind of site
What matters depends on what your site does.
An online shopOrders, payment and delivery→A SaaSAccounts and customer data→A business siteContact forms, maps and reviews→A non-profitMembers, donors and volunteers→A site in the EUConsent first, and proof→A site in the USDo Not Sell and browser signals→Hosting and CDNWhere the data lives→For agenciesWhen it is not your site→
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